HR Operations Officer

Purpose of the Job

Merck Finck - A Quintet Private Bank is a leading private bank in the wealth management sector; we are committed to our clients and their families, and pride ourselves on our personalised service based on a deep understanding of what clients want to achieve. Compared to others, we are small (<2,000 employees across 50 European and UK locations) with an ambition to stay true to our purpose to be the most trusted fiduciary of family wealth.
When you join Quintet you are joining a company that values diversity of background, equal access to opportunities, career development, collaboration and inclusiveness. We want our employees to feel proud of being part of a company that is committed to do the right thing. You will have the opportunity to grow your career while developing personally and professionally through various resources and programmes.

As Group HR Operations Administrator, you will work as part of the Group HR Operations team within the Group HR Function and will be responsible for handling all the administrative tasks involved in the management and administration of employees according to the SLA’s, processes and validated procedures.

Key Accountabilities

HR Administration on a local side

• Support the local HR administration in all tasks relating to staff administration e.g. drawing up the employment contract, administrative obligations inherent in recruitment (e.g. background check, signing of internal procedures and policies, etc.) 
• Implement and update our main HR system (SuccessFactors) as well as other systems, e.g. time management system, roles & responsibilities system
• Backup of the local payroll team in preparing the monthly payroll data
• Support employees on all matters relating to their personal files 
• Deliver reports to internal and external stakeholders

HR Administration Group role:

• Take part in group-wide position management e.g. position creation, restructuring of functions, data cleaning exercises, etc.
• Support the group-wide monthly reconciliation process to ensure data quality in all countries
• Take part in various HR projects
• Follow and ensure implementation of new ways of working as directed, balancing priorities between local and Group activity in line with team targets and monitor/record time spent as required 
   

Knowledge and Experience

• Bachelor or Master degree in Human Resources Management, Business Administration, or a related field
• First relevant work experience, e.g. as intern or working student
• First experience with German labor law
• Knowledge and understanding of the key HR processes

Attributes and Qualities

• Analytical, numerate and high level of attention to detail
• Ability to work effectively in a team and build relationships across a matrix organisation in a virtual team environment where ‘agility’ is critical
• Affinity for IT systems
• Independent, solution oriented and creative thinker with a keen-ness to continuously improve our solutions and automate as much as possible
• Proactive attitude, able to prioritize and work collaboratively with business and HR colleagues in a broader team environment
• Strong and effective written/verbal communication skills
• Ability to deliver a high level of HR service across the business
• Willingness to learn and develop within role
• Position requires business trips up to 20% in the beginning

Technical Skills

• Good knowledge of Microsoft Office (Excel, Word, Outlook, Teams, Powerpoint, etc.)
• Knowledge in SAP SuccessFactors or similar systems will be a plus

Languages Skills

• Very good written and spoken German as well as good working knowledge of English